What's included in the scheduling module?

Scheduling includes the full calendar system (day/week/month views), real-time dispatch board, 14 booking types, conflict detection, student self-booking, Hobbs and tach tracking, pre-flight check-in with METAR, post-flight checkout, waitlist management, booking safety engine with endorsement enforcement, ~30 FAA endorsement templates, scheduling analytics, and role-based access with 30+ permission codes.

Does it integrate with my calendar?

Instructors and students can view their HangarOS schedule within the platform on any device. The scheduling system is self-contained to ensure conflict detection and safety validation work correctly across all bookings.

Can students book their own flights?

Yes. Students can view real-time aircraft availability, request specific instructors, and book lessons from any device. You control booking restrictions: advance booking windows, instructor approval requirements, checkout-level enforcement, and aircraft type restrictions.

How does conflict detection work?

Every booking is checked against aircraft availability, instructor schedules, student overlap, maintenance windows, and calendar blocks (weather holds, closures, airspace restrictions). If any conflict exists, the booking is blocked and the user sees the specific reason.

Required base module

Flight School Scheduling That Actually Works

Real-time dispatch board, automatic conflict detection, Hobbs and tach tracking, live METAR integration, and student self-booking — all in one scheduling platform purpose-built for flight schools.

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What's included

Every feature listed here is included in the Scheduling module at $49/mo. No hidden fees.

Real-Time Dispatch Board

See every aircraft, instructor, and booking on a single board. Day, week, and month views give dispatchers full visibility. Drag-and-drop rescheduling. Color-coded status indicators show in-progress flights, maintenance holds, and weather delays at a glance.

Day, week, and month calendar views
Color-coded aircraft and booking status
In-progress flight tracking
Maintenance hold indicators

Automatic Conflict Detection

Double-bookings are eliminated before they happen. The system checks aircraft availability, instructor schedules, student overlap, and maintenance windows simultaneously. If there is a conflict, the booking is blocked and the user sees exactly why.

Aircraft and instructor overlap prevention
Maintenance window awareness
Real-time availability checks
Clear conflict explanations

Hobbs and Tach Time Tracking

Every checkout captures Hobbs start/end, tach start/end, and calculates flight time automatically. This data flows into maintenance tracking for interval-based items and into invoicing for accurate billing. No more paper logsheets or manual entry errors.

Hobbs and tach capture at checkout
Automatic flight time calculation
Feeds into maintenance intervals
Drives accurate invoice generation

Live Weather Integration

METAR data is pulled automatically for your airport during pre-flight check-in. Students and instructors see current conditions, flight category (VFR/MVFR/IFR/LIFR), and school-configurable weather minimums. The AI Weather Risk Advisor (with the AI Tools module) provides go/no-go recommendations.

Real-time METAR at check-in
Flight category classification
Configurable weather minimums
Weather briefing documentation

Student Self-Booking Portal

Students book their own flights from any device. Configurable restrictions let you control how far in advance students can book, require instructor approval, enforce checkout-level requirements, and respect aircraft type ratings. Automated confirmations and reminders reduce no-shows.

Mobile-friendly booking interface
Configurable booking restrictions
Automated confirmations and reminders
Waitlist with preference matching

Booking Safety Engine

Every booking is validated against endorsement requirements, medical currency, TSA/AFSP clearance, and instructor qualifications. Solo flights require a current solo endorsement. Complex and high-performance aircraft require the appropriate endorsements. Night flights are detected and validated. Nothing slips through.