How does invoicing work?

When a flight checks out, an invoice is auto-generated from the flight data (aircraft rate × Hobbs time + instructor rate × lesson time + custom items). The invoice is created in Stripe, finalized, and emailed to the student with a payment link.

What payment methods are supported?

HangarOS uses Stripe Connect, which supports credit cards, debit cards, and ACH bank transfers. Each school gets their own connected Stripe account for direct payouts.

Can students pay online?

Yes. Every invoice includes a Stripe-hosted payment link. Students click the link, enter their payment details, and the payment goes directly to your connected Stripe account.

Does it integrate with accounting software?

Invoices are managed through Stripe, which integrates with QuickBooks, Xero, and other accounting platforms through Stripe's ecosystem. HangarOS provides invoice PDFs and revenue reports that can be exported for your accountant.

Invoicing module

Flight School Invoicing That Gets You Paid Faster

Invoices auto-generated from flight data, Stripe Connect payments, automated reminders, and a revenue dashboard — so you spend less time chasing payments and more time running your school.

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What's included

Every feature listed here is included in the Invoicing module at $15/mo. No hidden fees.

Auto-Generated Invoices

When a flight checks out, an invoice is generated automatically from the flight data: aircraft rate multiplied by Hobbs time, instructor rate multiplied by lesson time, plus any custom line items. No manual data entry. No transcription errors. Rates follow a resolution hierarchy: booking override, then entity rate, then company default.

Generated from checkout data
Aircraft rate × Hobbs + instructor rate × time
Custom line items and fees
Rate hierarchy (override → entity → default)

Stripe Connect Payments

Each school gets their own connected Stripe account for direct payouts. Students receive professional invoices via email with a Stripe-hosted payment link. Accept credit cards, debit cards, and ACH transfers. Your money goes directly to your bank account on Stripe's standard payout schedule.

Direct payouts to your bank
Professional email invoices
Credit card, debit, and ACH support
Stripe Connect setup wizard

Automated Payment Reminders

Configure reminder timing and let HangarOS chase overdue invoices for you. Students receive professional reminder emails with their payment link. Track which invoices are draft, open, paid, void, or uncollectible from one dashboard.

Configurable reminder timing
Automatic email delivery
Invoice status tracking
Void and credit management

Late Cancel and No-Show Fees

Define cancellation policies with weather-exempt options. When a student cancels late or does not show, the fee is invoiced automatically through the booking cancellation flow. No awkward conversations — the policy is applied consistently.

Configurable cancellation policies
Weather-exempt options
Auto-invoicing on late cancel or no-show
Consistent policy enforcement

Revenue Analytics Dashboard

Track revenue by aircraft, instructor, booking type, and time period. See collection rates, outstanding balances, monthly trends, and payment velocity. Know exactly how your school is performing financially without exporting to a spreadsheet.